Current By Laws – The New York Champs

New York Champs Flying Club Bylaws

Rev: 10/2015

New York Champs Flying Club, Inc. (hereinafter referred to as the “club”) is duly organized on this fourth day of October, 2015. The subscribers of the corporation hereafter are referred to as members. The club is strictly a 10 member club of which each member can subscribe for one share in the club’s assets. Only persons holding a share are entitled to all the rights and privileges of membership. It shall be a strictly non profit organization incorporated under the laws within the State of New York.

SECTION I. The purpose of this organization is to improve the flying skills of the members and to provide them with aircraft for economical transportation and recreation.

SECTION II. All members shall observe and obey the current FAA, state, local, airport, and New York Champs Flying Club, Inc. laws, rules, and regulations governing flight and use of aircraft. Each member is also responsible to be familiar with all the information contained in the monthly minutes.

The actions of any member violating the rules and/or regulations shall be reviewed by the officers of the club with the offending member. The officers are empowered to take the following action:

The member may have his/her flying privileges suspended for a period of time determined by the officers.
The member may be expelled from the club and given sixty (60) days in which to sell his/her share. After that period of time the share will revert to the club. If the club is able to sell the share the member will be charged a $200 finders fee. Money owed the club will be deducted from the sale price and the remainder returned to the member.

SECTION III.

All property purchased by club members with club funds are and shall remain the property of the New York Champs Flying Club, Inc..

SECTION IV.

The New York Champs Flying Club, Inc. shall have first option on any share being sold. All shares and monies shall be transferred through the club.

SECTION V.

If the club should dissolve, all the club debts shall first be satisfied, and then each member will receive an equal share of the total assets of the club.

SECTION VI.

Members subscribing for a share will agree to hold it and pay all fees pertaining to it until such time as the share is transferred.

SECTION VII.

The club shall elect the following officers from the membership to serve a term of one year; President, Vice President, Treasurer, Secretary. Should no one run for an office, the most recently elected President shall make an appointment which shall be confirmed by a majority vote of the members attending the election meeting. The President shall appoint the engineering officer after consultation with the other officers. These officers and the immediate President will comprise the Board of Directors. The President shall also appoint a Safety Coordinator.

In the event of the departure of any officer for any reason, the President or acting President shall appoint a member to assume the duties of the vacant position/positions.

By a majority vote of the membership any officer may be subject to a recall vote for violation of club by-laws or for not fulfilling his or her official duties.

SECTION VIII.

The President shall:

Call and preside at all meeting of the organization. His/Her responsibilities shall include, but not be limited to:
Calling the meetings to order.
Announce the sequence of business.
Recognize members who are entitled to the floor.
To state and put to vote all questions that legitimately come before the assembly as motions.
To protect the assembly from frivolous or dilatory motions by refusing to accept them.
To decide all questions of order, subject to appeal, and if a motion that is not in order is made, to rule it out of order.

An appeal can be upheld by a two-thirds vote of the members present.

To enforce the rules relating to debate and expedite business in every way compatible with the rights of members.
To declare the meeting adjourned when the assembly so votes.
Call Special meeting if required.
Appoint a nominating committee to propose and submit a slate of new officers at the October meeting.
Review the slate of officers and accept any nominations from the floor at the September meeting.
Hold the annual election of officers at the October meeting.

The Vice President shall:

Assist the President in all his duties and shall officiate in his absence.

The Treasurer shall:

Collect all monthly fees, assessments, and other money received by the club.
Deposit all money in the bank agreed upon by the officers of the club.
Sign all checks along with the President or other officer as designated by the President.
At each quarterly meeting present a monthly financial report including all expenditures made the previous quarter.
Keep tax returns and other official documents for a seven-year period and give them to the newly elected Treasurer.

The Secretary shall:

Record the minutes of each meeting.
Present written minutes at each meeting.
Conduct the clubs official correspondence at the direction of the President.
Keep official documents for a seven-year period and give them to the newly elected secretary.

The Engineering Officer shall:

Direct the maintenance of the aircraft.
Formulate rules for the mechanical operation of the airplanes.
Maintain data entered into the aircraft log books.
Decide what work is to be done on the aircraft.
At each meeting, give an up to date written report on maintenance which has been performed or is pending.

The Safety Coordinator shall:

Maintain the aircraft scheduling system.
Keep updated documentation on each member. This includes but is not limited to BFR’s, Medical, Wing Certificates, insurance Forms and general member information.
At each meeting, give an up to date report on issues relating to the Safety Coordinators job.

SECTION IX.

For any votes a quorum of members shall be present. A quorum requires at least 6 members comprising of at least two officers one of whom must be President or Vice President. All votes will be cast by each member in person or by mail to the President in accordance with the following provisions.

Assessments, by-laws changes, major un-programmed expenditures or special issues as determined by the officers shall be decided by a majority of the votes cast by the membership. A thirty-day written notice shall be given to all members of a pending vote.
Other issues as determined by the officers shall be determined by a majority vote of the members present at the meeting.

SECTION X.

All monthly payments are to be sent to the Treasurer with any receipts from fuel at transient airports, parts, maintenance, and other miscellaneous items so your bill may be credited.

Any member delinquent in payment for forty five (45) days from the date of billing may have his/her flying privileges suspended until his/her account is current, and will be assessed a 2% interest penalty per month.

Any member delinquent in payment for sixty (60) days from the day of billing may have his/her membership cancelled and given sixty (60) days to sell

his/her share in the club. After that period of time the share shall revert to the club. If the club is able to sell the share, the member will be charged a $200 finders fee. Money owed the club will be deducted from the sale price and the remainder returned to the member.

SECTION XI.

The club shall maintain hull and liability insurance on the aircraft operated by the club. The information on the aforementioned shall be available upon request.

Should an accident or incident occur, the member must report it to a club officer and to all other appropriate agencies. If the accident or incident results in expenses for the club or a claim filed to an insurance company, the member who is pilot in command or who is responsible shall be liable for the deductible.

SECTION XII.

Interpretation of the by-laws will be referred to the officers of the club for consideration and clarification.

SECTION XIII.

Flight rules will be proposed by the officers or by a motion from the floor. A vote of approval by a majority of members present at the meeting, shall make the proposed rule a part of the flight rules.

SECTION XIV.

Every member shall have a Private Pilot’s certificate to be eligible for flying privileges, but in order to exercise those privileges the member shall also be in compliance with all Federal Aviation Regulations. Non-certificated pilots may acquire a share but will not be granted flying privileges until they are in compliance with this section.

SECTION XV.

1. A list of prospective members compiled from written and postmarked requests shall be kept by the club Treasurer.
All current members shall be notified by mail of the potential new member for their approval or rejection.
After 10 days from the mailing of a potential new member’s application, if there is no request for rejection of the applicant

from the active membership, he/she will qualify for a share in the club.

He/she must attend a club meeting to officially confirm their membership.
1. A list of members wishing to dispose of their club share will be kept by the club Treasurer.
The list shall be in order of postmarked written request to the Treasurer of the club.
The list shall be available to any member upon request to the Treasurer.

SECTION XVI.

Only the pilot in command shall enter their name in the club log book. Any member found to have falsified any club record or club logs, may have their flying privileges immediately suspended by the President. Further disciplinary action shall be decided by the club officers.

SECTION XVII.

Club aircraft shall not be used to give flight instruction to anyone except club members. A New York Champs Flying Club, Inc. member acting as a pilot in command in the club aircraft shall fly in the front seat. FAA rated instructors and members with the express written permission of the club President, and a proficiency check conducted by an instructor may fly from either the front or back seat at their discretion.

SECTION XVIII.

Upon written request to the Treasurer outlining a hardship necessitating a need to become an inactive member for an indefinite period of time, the club officers shall decide whether to approve the member’s request. If the request is approved, the member shall have the quarterly minimum payment waived. However, the monthly dues must be paid. The member’s flying privileges will be reinstated upon written notification to the Treasurer of compliance with Section XIV of the By-Laws, and a satisfactorily completed check ride with an instructor.

SECTION XIX.

Whenever the officers of the club cannot resolve an issue or difficulty it shall be submitted to a vote of the membership. A member who is subject to expulsion shall have the right to have the issue voted upon (under the provisions of Section IX-1), but only after requesting such at a regularly scheduled monthly meeting.

SECTION XX.

New members will be subject to a six – month probationary period during which time flying privileges or membership may be suspended or revoked for any reason.

1) Flying privileges for probationary members may be suspended, on an immediate basis, by any officer for a period of 48 hours. Continuation of the suspension for a longer period requires a majority vote of the officers.

2) Should a probationary member have his/her membership revoked, the club may buy back the share at the purchase price minus 5% and minus any balances owed to the club.

ADMINISTRATIVE GUIDE

All Club meetings are normally held on the third Saturday of the month.
Club members will be sent the minutes of monthly meeting and other pertinent information. This is the primary method of information dissemination and each member shall be familiar with its contents.
All members are responsible for keeping their biennial and medical certificate information up to date with the Safety Coordinator.

SCHEDULING GUIDE

Aircraft reservations are made by either calling the Schedule Master telephone number 1-800-414-6114 or by logging on to their web site WWW.SCHEDULEMASTER.COM. Both services are available 24 hours a day, 7 days a week.
Under no conditions are members to reserve 2 aircraft in the same time frame.
No member shall reserve the aircraft for more than one entire weekend (2 or 3 consecutive days) per calendar quarter; nor shall they reserve the aircraft for more than one (1) entire week (up to nine (9) consecutive days) per year unless permission is given by the President or next available officer.
If the plane is already reserved for the time you are requesting it, you may put yourself on backup using the Schedule Master system. If the first party cancels his/her flight, you will be notified of the cancellation by either e-mail, fax or pager (you choose one).
Aircraft reservations are automatically canceled if not used after thirty minutes from starting time. The aircraft may then be reserved by any member using the Schedule Master system.
Cancellation of reservations must be completed using the Schedule Master system. Also, if you return early the balance of your flight time must be cancelled.
If you cancel your reservation, using Schedule Master, see if anyone is on back-up and give them a call.
Members scheduling the aircraft for (3) days or more away from the home area must advise the President or other officer of the duration and destination.
Any communication regarding the performance of the Schedule Master system shall be conducted by the club officers.
Members may not have more than five reservations at any one time without prior approval from a club officer.
Members may not reserve the club planes for use during club meetings without prior approval from a club officer.

FLIGHT RULES

Flying the aircraft outside of the Continental U.S.A. is prohibited unless permission is given by the President in writing. Special requirements are to be observed when flying to a foreign country.
Any member wishing to take the airplane on an overnight flight must guarantee the club payment for (2) two hours’ flight time for each 24 hour period the aircraft is gone.
Each member is required to fly two (2) hours as pilot in command in the club aircraft every calendar quarter. Any balance of the two hours not flown in each quarter of the quarters listed below will be charged a fine. If a member has not flown as pilot in command in a club aircraft for 180 days, they will be placed on the inactive list. When placed on the inactive list via this flight rule, a member will be notified by mail, subject to the quarterly minimum fines, and lose their flying privileges until the member contacts the club president or safety coordinator in writing requesting reinstatement. Re-instatement of the flying privileges will be given on a temporary basis, until the member completes a check-out in both club aircraft to the satisfaction of a CFI, approved by the club officers.
a) 1st quarter January, February, March
b) 2nd quarter April, May, June
c) 3rd quarter July, August, September
d) 4th quarter October, November, December
All new members or those who were inactive will be checked out in each of the club’s aircraft by a Certified Flight Instructor, and annotated by the C.F.I. in the club’s flight logbook.
Before all flights, check flight log book to see that the tach time is correct. If there’s a discrepancy annotate such in the flight log. Actual flight time (tach time) shall constitute payable time, to the nearest tenth. If the hundredths digit reads 5 or more, add one tenth to the flight time.
All Flight time shall be logged in the club flight logbook. Time will be accounted for in hours and tenth of hours.

The aircraft should be operated at least .5 tach time and the member will be charged at least that much unless there are extenuating circumstances.

Planes should be serviced after each flight. Record the amount of oil, fuel and name of airport that the plane was serviced at in the right hand columns of the flight log sheets. Log each purchase separately. Use two lines if necessary and sign all receipts at the home airport. When you return to the home airport, you must refill the tank to full capacity.

SMOKING IS PROHIBITED in all club aircraft.
Equipment is not to be transferred from one plane to the other unless authorized by the Engineering Officer.
Do not check the operation of the ELT. This function will be performed by the Engineering Officer.
Always check the squawk book before each flight. If you notice any defect with the aircraft during preflight or postflight, record it in the squawk book and contact the Engineering officer or other officer. Ground the aircraft only if the defect is critical to the operations of the aircraft and you cannot contact an officer. Do so by putting a grounded sign on the

yoke, inform everyone by posting a message on Schedule Master and inform the next member on the schedule. Keep trying to contact an officer.

Post flight procedures include installation of the gust lock, closing of all vents, baggage door and other doors locked, console and exterior covers installed, all electrical switches off, refueling and closing up and locking the Hanger.
For any incident or accident follow all FAR’s and contact the President, Vice President, or Engineering officer as soon as possible. Get a full list of information from all parties involved.
It is the member’s responsibility to pay all parking and land fees.
Appropriate precautions shall be taken when leaving the aircraft unattended.
Use of the club planes for the AOPA Pinch Hitter Course or charity flights etc. will be determined by the club officers.

OPERATING RULES

Oil is kept in the rear of the Hanger. Contact Engineering Officer if little or none is left. If oil level when engine is cold is less than 4.5 quarts, add the appropriate amount. 4.5 quarts is the maximum amount of oil.
Oil is changed after fifty hours. If you see the oil needs to be changed, call the Engineering Officer.
Check tires and tire pressure.
In the winter when the temperature is below 20 degrees f., have the engine preheated. The club pays for it.
Do not use scrapers or any objects that may scratch the plane’s surface to remove frost or ice.
Use proper leaning procedures as recommended by Continental in the PILOT’S OPERATING HANDBOOK.
Operate within operating limitations of the aircraft at all times.
Only the Engineering Officer, President, or Treasurer are allowed to authorized repair services at the home airport. If work must be performed elsewhere in order to get to your destination, contact Engineering Officer if possible; however, if there is any doubt have the work done. Ensure you receive a copy of the bill and a statement of the work done. Mail them with your monthly statement to the treasurer.
Radio switches in planes are to be left on, Shut off radios by turning off the RADIO MASTER switch only.
The club will reimburse half of the expense for hangar fees for the airplane over night, in place of preheat. (12/01)
If a member becomes stranded and cannot return with the plane on time, the member must check with Schedule Master and contact any member that has the plane reserved. In addition, if the member is expecting a lengthy delay (more than 24 hours) an officer shall be notified.
The club will schedule in the quarterly minutes a time and date before a quarterly meeting that the airplanes interiors and exteriors will be cleaned, vacuumed, washed, and waxed weather permitting, (per officer’s judgement in attendance). Scheduled time shall be at 5:30 PM. All member not in attendance while the planes are being washed will be assessed a fee of $5.00 on their monthly statement.

New York Champs Flying Club Shares for Transfer Policy.

Each member is responsible for the transfer of their share of the club if they wish to leave. When a member finds a prospective purchaser of their share, they may negotiate any price, as long as all assessments and charges have been paid in full at the time of the transfer.
If a member asks the club for help in the transfer of a share, the following rules will apply:
A) The club officers will suggest a price for the share and the members will vote to approve it.
B) The price will stay in effect for at least 3 months. At which time members can ask for it to be reviewed.
Any share sold will have all assessments and charges paid in full. The new owner will start with a zero balance.
A finders fee of $100.00 will be paid to the club, by the selling member.
The club will maintain a list of members with shares for transfer and the shares will be sold in the order in which they were put up for transfer. Members should send their notice to sell shares to the president or treasurer.
Any share owned by the club will be sold first.
The club will advertise shares for transfer with a majority vote by the members present at the meeting.
All transfers of shares will go through the treasurer. The prospective member will pay New York Champs Flying Club for the share, the club will then issue a check to the former member less any outstanding charges.

Members may not have more than five reservations at any one time without prior approval from a club officer.

Members may not reserve the club planes for use during club meetings without prior approval from a club officer.

Application For Membership

Applicants Name:___________________________________________________________________

Address: ______________________________________Home Phone:

City: ___________________________________________Cell Phone:________________________

State:_________________________ Zip:_____________Work Phone:_______________________

Do you own or rent the above address? Own_______ Rent_______Other____________

Date of Birth:_________________________________ EMail Address:_____________________

Occupation:_________________________________________________________________________

Employer:___________________________________________________________________________

Address:____________________________________________________________________________

City:___________________________________State:___________________Zip:________________

(If self-employed,please list business name & address)

______________________________________________________________________________________ Number of years with the

above employer or in business:________________________

FAA License no:__________________________ Date of Last BFR:______________________

BFR Conducted by:_________________________________________________________________

Date of last FAA physical:________________ Conducted by:_________________________

Please indicate Medical Class: I_______ II________ III_______

List Ratings held:___________________________________________________________________

List total hours to date:_______________

Total hours in type: Champ_______ Other Tailwheel Time:________________________________

Hours in other types:_______________________________________________________________

Are you 90 day current? Yes____ No____ Date last flown:________________________

Are you night current? Yes_____ No______ Date last flown:________________________

Total hours at night:_____________ Night hours in type:_____________________________

Please answer the following questions

If you answer “yes” to any of the following questions, please explain.

Do you have any physical limitations, waivers and/or conditions on your medical certificate or pilot certificate?

Yes_______ No_______